JOB POSTING: Operations & Communications Coordinator

Formed in 1992, the Ontario Undergraduate Student Alliance (OUSA) is a non-profit advocacy organization that strives to effectively and responsibly represent Ontario’s full- and part-time undergraduate students to lobby for an affordable, accessible, accountable, and high-quality higher education system. In order to achieve these goals, OUSA provides research and policy solutions to government, organizes campaigns, communicates priorities, and develops partnerships with post-secondary education sector stakeholders. With a membership of approximately 150,000 undergraduate, professional full- and part-time students, OUSA is one of the largest and most respected student organizations in the country.

POSITION: Operations & Communications Coordinator

DEADLINE: 5:00 PM on Friday, March 24th, 2023

HOURS OF WORK: Position is 40 hours per week with the requirement to work some evenings and weekends.

COMPENSATION: Annual salary starting at $56,000-60,000; including vacation time, professional development opportunities, and health and dental benefits.

START DATE: Early April 2023

LOCATION: Hybrid work. This position will be required to make some in-person trips to the office (Toronto, ON) to complete administrative tasks as well as to plan and attend various events/conferences; however day-to-day work can be completed remotely. 

Reporting to the Executive Director, the Operations and Communications Coordinator is responsible for event management and administrative tasks within the office, as well as all internal and external communications of the organization. 

Major Duties & Responsibilities: 

• Planning and executing all OUSA related conferences and events;
• Liaising with Steering Committee members, other stakeholders, and vendors in the planning of OUSA conferences, galas, and events;
• Leading office operations and providing administrative support to ED and Steering Committee including budget management, invoices, deposits, and other financial matters; 
• Coordinating, planning, and editing engaging content for OUSA blog, socials, and website; 
• Designing and producing publications, promotional material, and government submissions; 
• Assisting in the preparation of press releases and media advisories; 
• Implementing the visual identity and branding of the organization; and
• Organizing OUSA’s annual public awareness campaigns.

The ideal candidate should possess:

• a university baccalaureate degree or above;
• strong organization skills with exceptional attention to detail;
• experience in event planning and management; 
• a command of Microsoft Word and Excel;
• strong writing, communication, and analytical skills;
• familiarity with Adobe InDesign, Illustrator and Photoshop considered an asset;
• background or relevant experience in the post-secondary or non-profit sector considered an asset;
• having knowledge of Quickbooks is an asset
• experience working directly with post-secondary students is considered an asset;
• experience and affinity for working in a collaborative team environment;
• excellent personal initiative and strong work ethic;
• ability to work effectively and efficiently under pressure; and
• familiarity with OUSA’s structure and operations.

While OUSA is a professional organization, it is intimately connected with university students. This youthful attitude transfers into a highly charged and passionate workplace that creates a unique opportunity for both satisfying and creative work. OUSA makes every effort to reward employees with both a relaxing and exciting environment and a job that gives them the chance to build and develop their skills.

To Apply: Please submit a cover letter and resume that highlights how you meet the above qualifications.

Candidates selected for an interview will be notified no later than Wednesday, March 29th. Interviews will be held on Monday, April 3rd. Interviews will be available during and after business hours, and will be facilitated virtually through Zoom.

Please send cover letter and resume via e-mail to:

Malika Dhanani, Executive Director

e-mail: [email protected]

More information and resources can be found at  www.ousa.ca

OUSA encourages applications from candidates from diverse backgrounds, identities, and lived experiences, including but not limited to racialized, Black, and Indigenous individuals, those with disabilities, and members of the LGBTQ2S+ community.

OUSA is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disability Act (AODA). If you require accommodations for a disability during any stage of the recruitment process, please email [email protected].

The Ontario Undergraduate Student Alliance (OUSA) represents the interests of approximately 150,000 professional and undergraduate, full-time and part-time university students at eight student associations across Ontario. OUSA is run by a Steering Committee made up of elected student representatives from each of our member associations. Day-to-day activities are carried out by four full-time office staff. For more information, please visit our website at www.ousa.ca.